OneTaskList Privacy Policy

About this policy

This privacy policy sets out how OneTaskList uses and protects any information that you give OneTaskList access to when you use this service. The aim is to be as transparent as possible to establish trust and assure you that your data rights are protected, and your data is safe.

OneTaskList is committed to ensuring that your privacy is protected. Should we ask you to provide information by which you can be identified, you can be assured that it will only be used in accordance with this privacy statement.

By logging into OneTaskList you are accepting the terms of this policy. If you do not agree with this policy, do not access or use OneTaskList.

In this Policy

What personal data we collect

We collect both information you provide directly into OneTaskList and data you provide by consenting to connect other services to OneTaskList.

The below information is required for OneTaskList to provide you with the service.

What we do with the data we collect

We use this information to understand your needs and provide you with a better service.

We will never sell or pass your information onto any third party nor will we use this information for any reason not listed below:

EU Lawful basis for processing your data

EU laws require us to specify which of the defined lawful bases apply allowing us to process your personal data. This means we process your data only where:

What we share with 3rd Parties

We store your task data in 3rd party services in certain scenarios. This includes storage of data in backend services to help us manage and support our services.

Specified below are all required as part of providing our services as configured and contracted by you or your organisation.

Your access and control of your data

To protect your data rights, you have the following options:

Automation of the application of these controls is the aim, but due to the complexity of the different back end systems some level of manual processing will be required.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and sent with each request by the browser to our service, and the cookie allows us to store certain information about your session to allow us to remember who you are logged in as or that you have agreed to this policy.

Without cookies you will not be able to log in to or to connect to most other services to present a single view of your tasks.

Traditionally cookies are also used to store preferences locally as you use the service, using local storage processed in your browser, which is done on the client so none of this information is sent to the service.

A cookie in no way gives us access to your computer or any information about you, other than the cookie id.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. This will prevent you from making full use of the service.

Data security

We use Microsoft Azure PaaS to provide our service and follow best practice recommendations to secure your data with the application which has been built within their service.

While we follow best practice to protect your data, no system is 100% impenetrable. As guided by law, we will notify you and any relevant authority if your data is compromised or lost with 72 hrs of such a breach being noticed.

Data retention

We will not store your data longer than required.

Where we store and access your data

Primarily your personal data including task details will be stored in the region you select when first signing up to our service after login. By selecting a region, you are consenting to the transfer and storage of your data in this region.

Additionally, our staff with explicit need such as our system administrators, sales, support and marketers will have access to the necessary profile information to perform their appropriate job. At this point most of these users are located in Australia.

Data stored in trusted 3rd party services such as CRM, Subscription Management and Support services will be stored in compliant locations with Data Privacy laws or in the same region as our offices.

Collection of data from children

Our service is not directed to individuals underage (exact age can vary per country/region), and we will do not knowingly collect personal information from children.

If you are a child and wish to use the service, please contact us via the below details so we can obtain consent from your parent or guardian.

At such a time that it becomes apparent that a child is using our service and we are unable to obtain consent from their parent or guardian we will delete and block the account of the child. If you are aware of child using our service without said consent, please contact us by the below mechanisms.

Changes to this policy

We may change this policy from time to time by updating this page. In advance of such a time we will notify any existing consented users via the email address we have been provided.

If the changes are significant, we will notify you via the service and may prompt for consent again, highlighting the changes.

How to contact us

If there any questions or concerns about how we store and process your personal data, please contact by one of the following means and we will do everything we can to address them: